2012 Exchange Network National Meeting
May 29 - June 1, 2012
Sheraton Society Hill Hotel
Philadelphia, Pennsylvania, and via Webcast

The Exchange Network Leadership Council will convene EN2012, the 2012 Exchange Network National Meeting, May 30 - June 1, 2012, at the Sheraton Society Hill Hotel in Philadelphia.  A Welcome Reception will be held the evening of May 29.

Agenda

Presentation Abstracts and Working Session Materials

Meeting Registration

Webcast Registration

Hotel Reservation and Information

Sheraton Society Hill Hotel
1 Dock Street
Philadelphia, PA 19106
P: 215.238.6000

To make your hotel reservation click here, or call 800.325.3535. The EN2012 room block and rate were guaranteed through May 8. The block is now closed. Rooms may still be available, but only at the hotel's current rates. Please notify reservation that you are part of the EN2012 Group.

Travel Expense Reimbursement

The Environmental Council of the States (ECOS) will reimburse each State and Territory for the travel expenses of up to two employees. ECOS is also providing travel support for ten Tribal representatives.

Each State and Territory, not ECOS, determines which two of its employees may request and will receive reimbursement. Please make sure that you are eligible to request one of your State's or Territory's two reimbursements from ECOS prior to registering. Grant-funded travel is not considered to be reimbursement from ECOS. Notification of your request for reimbursement occurs automatically when your register. All ten Tribal reimbursements have been assigned.

Reimbursable travel expenses include:

• Air or rail transportation in non-refundable coach class.
• Privately owned vehicle (POV) mileage of $0.51 per mile.  Interstate use of POV in lieu of less-expensive air or rail must be pre-approved by ECOS.
• POV-related tolls.
• POV-related hotel parking.
• POV-related departing airport or rail station parking.
• Ground transportation to and from departing airport or rail station.
• Local ground transportation from and to Philadelphia International Airport (Taxi: Approx. $26; Lady Liberty Shuttle: $10).
• Local ground transportation from and to Philadelphia rail stations. 
• Lodging of $137 + tax ($157.82) per night for the nights of May 29-31 only. Additional nights must be pre-approved by ECOS.  Reimbursement for reservations made after May 8 or at other properties will be not exceed $157.82 per night.
• Meals and Incidentals Expenses (M&IE) of $55 per day ($66 GSA Federal per diem less $11 for breakfast, which will be provided each day.)  In accordance with GSA guidance, ECOS will reimburse 75% of M&IE ($49.50) on the first and last days of travel.
• Internet fees are not reimbursable.
• Laundry fees are not reimbursable.
• Fees and tips given to porters, baggage carriers, and hotel staff are "Incidentals Expenses" included in M&IE.  Additional fees and tips are not reimbursable.

Everyone planning to seek travel reimbursement must make their own travel arrangements and submit an ECOS EN2012 Expense Form no later than 30 days from the conclusion of travel.  Requests for reimbursement received by ECOS after July 3, 2012, will not be accepted.  Please complete the Form electronically, sign and date it, and mail or e-mail it along with receipts for all expenses exceeding $25 to the address listed.  Do not include receipts for M&IE.  ECOS will reimburse M&IE in accordance with the GSA Federal per diem.

If you have any questions, please contact ECOS' Greg McNelly at gmcnelly [at] ecos.org.